Athletics Australia

Please click on the link below to view or download the Athletics Australia and Member Associations Membership Terms an Conditions.

Membership Terms and Conditions

Athletics Victoria

Athletics Victoria Terms & Conditions 2024/25

Updated 11/04/2024

 

By completing this member application and submitting payment you acknowledge and accept to comply with and abide by the terms and conditions of being a member of Athletics Victoria (“AV”). If the person completing this member application is under the age of eighteen (18) then a parent/guardian will be required to provide the following declarations on your behalf and by doing so will ensure that you comply with the terms and conditions of membership at all times.

 

In the following terms and conditions, the term:

• ‘AV’ refers to Athletics Victoria Inc.
• ‘AA’ refers to Athletics Australia
• ‘XCR’24’ refers to the ten rounds of Cross-Country Races held between 01/04/2024 and 30/09/2024, and
• ‘AVSL’ refers to all scheduled rounds including playoffs of the Athletics Victoria Shield League held between 01/10/2024 and 31/03/2025.

 

1. I make application for membership of AV with the club or specialist group listed and declare that:
   1. I am eligible to participate in competition according to the by-laws of Athletics Victoria;
   2. I agree to abide by all rules and by-laws of Athletics Victoria, Athletics Australia, and World Athletics as amended from time to time; and
   3. I agree to abide by and comply with all policies issued and amended from time to time by Athletics Victoria, Athletics Australia and World Athletics.

 

2. I acknowledge that the period of membership of Athletics Victoria commences on 03/04/2024 and ends at 11.59pm on the 31/03/2025 (membership period) unless extended by Athletics Victoria in its complete and absolute discretion.

 

3. I understand that final approval of my membership is conditional upon my club or specialist group providing endorsement and that my membership is not complete until this process is finalised.

 

4. I understand that at any AV event or endorsed activity, I may be photographed and/or videotaped by an authorised or endorsed representative of AV. I acknowledge and agree:
   1. That any images or likeness captured by AV are owned by AV and that they may be used by AV for promotional or other purposes without my further consent being necessary;
   2. That I consent to AV using my name, image, likeness and also my performance in any AV/AA events, at any time, by any form of media, to promote the event and AV/AA;
   3. That AV/AA is not responsible for those images or likenesses captured by persons who are not an official or endorsed representative of AV.

 

5. I understand that my membership details are collected by AV for the purpose of conducting and creating my membership permitting me to enter Events conducted by AV including but not limited to identifying participants in an Event, recording results, communicating with me and other participants about Events and to assist AV in improving and marketing its goods and services.

 

6. I understand that by supplying my email address as part of this application that I consent to receive regular emails from AV in order to stay informed about events conducted by AV. I also consent to AV providing my personal information including but not limited to, my name, age, date of birth, postal and email address to Athletics Australia so that I can participate in any event under the control of Athletics Australia.

 

7. I understand that my personal information is being collected by AV in compliance with the regulations set out in the Privacy Act 1988, as amended (“Privacy Act”), and the Australian Privacy Principles for the purpose of conducting and facilitating my membership of Athletics Victoria. I understand that if I choose not to share certain personal information that my membership application may be rejected at AV’s discretion. I understand that I can access, change and update information AV has about me at any time by contacting AV, subject to the terms of the Privacy Act. I understand that AV will endeavour to respond to my request within 30 days, that AV may be contacted during normal working hours on (03) 7032 8400 and that AV will send me a full copy of the Privacy Policy should I require more information. I acknowledge that the Privacy Policy also contains information about how I may complain about how my personal information is handled, used and disclosed. I agree to the sharing of my personal information with AV and its insurers in relation to any incident or personal illness that has reasonable and direct relation to my membership and/or any event that I enter.

 

8. In addition to clause 7, by applying for membership of AV I consent to my personal information being provided to Athletics Australia Limited for the purposes of registering me on a national database controlled by Athletics Australia. I further consent to receiving information (including via email) from Athletics Australia, including details of other events and special offers or promotions, unless I inform those organisations otherwise.

 

9. Where I am responsible for and or cause any deliberate damage to property owned by AV, I agree to reimburse AV for the cost of the repair of, or the replacement of AV’s property and acknowledge that AV may terminate my membership.

 

 

 

10. MEMBERSHIP TYPES:
    1. ATHLETE – all athletes who compete at AV events according to the rules and policies relating to all AV competitions. The following athlete membership types are offered in the membership period by Athletics Victoria and fees will be payable according to the athlete membership type selected:
       1. JUNIOR – for people aged 11* – 19 as at 31/12/2024

*Athletes aged 11 as at 31/12/2024 are not eligible for Championship Events but may compete in AVSL & XCR.

1. 1. 2. OPEN – for people aged 20 or older at 31/12/2024
   2. OFFICIAL – AV welcomes the registration of persons who are prepared to officiate at athletic events conducted by AV. To act as an official, AV requires persons to undertake a Working with Children Check (as a volunteer there is no cost for this check). AV will facilitate training to assist officials to increase their skill levels and become accredited under the national accreditation scheme.
   3. COACH – Victorian based coaches must register via Athletics Australia’s Coach Accreditation scheme; this includes registration with Athletics Victoria. For further information and to register online as a coach visit http://www.athletics.com.au/coaches.
   4. RECREATIONAL RUNNER – Recreational running members must be registered with an affiliated Athletics Victoria club/specialist group.
   5. SOCIAL – Social members are non-competing members who contribute to the sport in ways other than listed abov

 

11. ALTERNATE FIRST CLAIM – Alternate First Claim registration enables an athlete to nominate a club, other than their home club, to compete for in either the XCR’24 or AVSL season. This registration is valid only for the nominated season and does not carry over into the next athletics year. Alternate first claim registration must be completed by 01/06/2024 for the XCR’24 season, or 01/12/2024 for the AVSL season.

 

12. TRANSFER – An Athletics Victoria Member does have the option to switch from one club to another either during the membership season or while classified as an archived member via the below guidelines. Such a transfer entails a member moving from one registered club to another.

All transfers require approval from the applicant’s present club, Athletics Victoria, and the applicants new club. Applications can only occur during two stages – April 1^st to June 30^th AND 1^st September to 30^th November; however, an athlete is only permitted one (1) transfer between 04/04/2024 and 31/03/2025. Transfers will sit in the portal for 5 business days, if one of the involved parties does not accept or deny within the 5 business days, the transfer is automatically accepted. Refer to the transfer policy for more information.

 

13. FAMILY DISCOUNT – This discount applies if three or more members of the same family, residing at the same address, register for an Athlete Membership at the same time. Those registering as Officials, Coaches, Social, or Recreational Runners are not eligible for the family discount.

 

14. PACKAGE TYPES:
    1. XCR PACKAGE – This package is open to registered Athlete Members and provides entry into all individual rounds of XCR’24. Package holders are contributors to club points for the XCR’24 Season. Relay round entries are purchased by clubs and are not included in the XCR Package. Championship events are not included in the XCR Package.
    2. AVSL PACKAGE – This package is open to registered Athlete Members and provides entry into all AVSL rounds. Package holders are contributors to club points for the 2024/25 AVSL Season. Championship events are not included in the AVSL Package.
    3. MAX PACKAGE – This package is open to registered Athlete Members and provides access to all individual rounds of XCR’24 and all rounds of AVSL. Package holders are contributors to club points for the XCR’24 and 2024/25 AVSL Seasons. Championship events are not included in the MAX Package.

 

I declare I have read and understand the terms and conditions above.

 

Declaration:

Athletics Victoria Inc. (AV) has a duty of care to its members and to the general public who interact with its employees, volunteers, members and others involved with AV activities. As part of this duty of care and as a requirement of AV’s Member Protection Policy, AV must enquire into the background of those applying for, undertaking or remaining in any work (paid or voluntary) that involves working with people under the age of 18 years. At AV’s discretion, we may require any member over the age of 18 to undertake a Working with Children Check. Therefore, we require all members to confirm the declaration below:

1. ‘I do not have any criminal convictions or findings of guilt for offences involving sexual activity, act of indecency, child abuse or child pornography.’
2. ‘I do not have any criminal charge pending before the courts. I have not had any disciplinary proceedings brought against me by an employer, sporting organisation or similar body involving child abuse, sexual misconduct or harassment, acts of violence, intimidation or other forms of harassment.’

 

I declare I agree to the above statements and comply with AV’s requirements for involvement in AV activities.

Mornington Peninsula Athletic Club

Mornington Peninsula Athletic Club Terms and Conditions

I am aware that being a member of Mornington Peninsula Athletic Club Inc, either as a contestant, official or volunteer, may have some risks and in doing so I undertake such activity at my own risk.

 

In consideration of the acceptance of my application to join Mornington Peninsula Athletic Club, I do hereby remise, release and forever discharge the Morninton Peninsula Athletic Club Inc, its servants, agents, officers, officials, volunteers and other contestants connected with the Mornington Peninsula Athletic Club of all actions, causes of actions, claims or demands, which I have ever had, now have, or shall may hereafter have against any or all of them in relation to any of the activities associated with the Mornington Peninsula Athletic Club.

 

I warrant that I am in a state of good health and fitness to the levels required and have no reason to expect any medical complications arising from my participation in activities conducted by Mornington Peninsula Athletic Club. Before playing, I will inspect the sport facilities and equipment provided. If I participate, I warrant the condition of the facilities and equipment is acceptable.

 

In the event of injury, accident and/or illness whilst participating in activities conducted by Mornington Peninsula Athletic Club, Athletics Victoria or Athletics Australia, I authorise any officer, servant or agent of the Mornington Peninsula Athletic Club, Athletics Victoria or Athletics Australia to obtain or authorise for me or on my behalf any medical assistance or treatment including executing permission forms and other necessary medical documents which it or they may in their unfettered discretion consider expedient and I agree to pay all costs, fees, expenses or otherwise whatsoever which may be occasioned as a result. All of the above may be delegated to any medical practitioner nominated by an officer, servant or agent of the Mornington Peninsula Athletic Club, Athletics Victoria or Athletics Australia.

 

I warrant that I will participate in a sportsmanlike manner and abide by the rules of play, the Mornington Peninsula Athletic Club Code of Conduct and any reasonable direction as determined by the Mornington Peninsula Athletic Club.

 

I hereby grant the right to use my picture or likeness to promote the interests of Mornington Peninsula Athletic Club. The Mornington Peninsula Athletic Club Member Protection Policy specifies that Mornington Peninsula Athletic Club will avoid naming or identifying children under 18 when using an image of the child. If I am aged under 18 I hereby waive my rights under Clause 7.2 of the Member Protection Policy, on the condition that I may revoke this waiver at any time by notifying the President or Secretary of Mornington Peninsula Athletic Club. I understand that by providing this waiver the Club may name and identify me on the Club website, social media, in newsletters, emails, via mobile or web applications linked to the Club website or for other like purposes.

 

I also agree that Mornington Peninsula Athletic Club may store my personal information and results in a database and use that information to conduct Athletic Events, and for Athletics marketing and research purposes. Aside from the pre-mentioned purposes, personal information will not be distributed to a third party without permission. If you wish to access your personal information, or read our privacy policy, contact us at morningtonpeninsula@hotmail.com.

 

I do hereby acknowledge that of my own free will and desire I have contracted with Mornington Peninsula Athletic Club to organise, so I can participate in, or officiate in activities conducted by Mornington Peninsula Athletic Club, and that I have read and understood the terms and conditions above.

 

I agree to be bound by the terms and conditions contained herein. Also on behalf of myself and my heirs executors and administrators indemnify and will keep indemnified Mornington Peninsula Athletic Club, its servants, agents, officers, officials, volunteers and other contestants against all claims costs and expenses whatsoever which may arise from injuries and damages sustained by participating in the activities conducted by Mornington Peninsula Athletic Club and I agree not to make any such claims. This indemnity may be pleaded as a bar to any action arising from participating in activities conducted by Mornington Peninsula Athletic Club by me.