Student Recruitment Grant

• Purpose: To provide clubs the opportunity to fund a student recruitment event or program. The grant is to be used only for activities involving non-club members, with the aim of promoting your club to new students. 
• Available: Up to $500 per club
• Application Periods: 17 January - 7 February, 23 June - 11 July

Application Form

Please click HERE to submit your grant application.

Application Form Requirements

• Submitters details
• Club name
• Name of student recruitment event
• Application amount $
• Description of student recruitment event 
  • Summary of what the event/ program/ activity is
• Grant Plan Form upload
  • Purpose 
  • Expected outcomes
  • Who is involved (roles allocated)
  • Timeline (deadlines or running schedule)
  • Equipment list
  • Risk management (contingency plans)
• Dates of the program (commencement and finish if over multiple days/ weeks)
• Estimated budget of the event
• Estimated date of reporting to La Trobe Sport (after event/ program has concluded)
• Marketing collateral (not required)

Application Timeline

Application Period 1

• Friday 17 January - Guidelines & eligibility released
• Friday 17 January - Applications open
• Friday 7 February - Applications close
• Monday 10 February - Applications reviewed
• Tuesday 11 February - Application outcomes sent to clubs

Application Period 2

• Monday 23 June - Applications open
• Friday 11 July - Applications close
• Monday 14 July - Applications reviewed
• Tuesday 15 July - Application outcomes sent to clubs

Grant Guidelines and Eligibility

1. Clubs must be an affiliated sports club to La Trobe University.
2. Applications must go through the Revolutionise form provided.
3. Application approval does not guarantee funds. Funds are only distributed after the event/ program reporting and receipts have been submitted.
4. Funding for each club a maximum of $500. Should in the reporting phase the club spend less than $500, or the initial nominated amount, the club will not be eligible for the $500 or the nominated amount, only the amount spent.
5. Clubs may only apply for the grant once and be accepted once. Example: if your club is approved for funding for $250, the club may not apply for an additional $250 in the secondary application period. 
6. Equipment can be only funded on the basis the club can prove it does not have it, and there is a direct need in having that equipment to run the event. 
7. Any equipment purchased remains the property of La Trobe Sport.
8. Clubs will not be eligible to apply if owing money through facility or other bookings. 

Approved for funding

• Coaching costs
• Venue hire
• Catering
• Equipment (please see guidelines)
• Travel expenses (for trip-based clubs only - no personal travel reimbursements)

Not approved for funding

• Sports Fest stall
• Medical expenses
• Personal travel expenses
• Equipment not necessary to run the program

Examples of Student Recruitment Events

• Come & try beginners skills session & BBQ
• Fun small-sided netball competition for new students
• Free drop-in ice skating sessions

Program Reporting

To be eligible for the release of funding, clubs must submit a report to La Trobe Sport after the conclusion of the program. The report must include:

• Attendance list containing: Full name, student number, and outcome of that student (are they now involved in the club?)
  • It is recommended that the club takes digital attendance through Revolutionise or Google Forms. 
• Overall budget of the program
• Receipt on items the funding was spent on
• Pictures from the program