PART 1.

 

FINANCIAL ASSISTANCE FOR TRAVEL AND REGATTA ENTRY FEE.

 

Rationale.

Travel assistance is provided to support and encourage sailors at the Keppel Bay Sailing Club (KBSC) to compete and represent the club at eligible regattas. Every KBSC sailor is entitled to apply for financial assistance for Entry Fees paid, and costs associated with travel to the same regatta. The amount of assistance depends on the availability of KBSC funds as accrued through club revenue or associated member fundraising and is derived using a mathematical equation to ensure equitable distribution of the nominated funds.

The application must be presented to the Sailing Committee in the prescribed form with all supporting documentation prior to the application close date, as advised by the sailing committee. The application will be addressed individually and at the discretion of the Sailing Committee. The Club generally assists in fundraising activities, but the applicant must be prepared to plan, organise, and conduct these activities.

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Scope.

            Application for assistance is restricted to one application per sailor per year. The year being from the 1^st day of February to the 1^st day of February the following calendar year. In general, applications will be open from the second last sailing committee meeting and close on the last sailing committee meeting (actual dates will be advised yearly)

 

Feb	March	April	May	June	July	August	Sept	Oct	Nov	Dec	Jan
									Applications open	Applications close. Approved assistance distributed
Eligible regattas held throughout year

 

Eligible regattas:-

• •         National Titles.
  •        State Titles.
  •         Youth Sail (KBSC).
  •            Sail Bowen
  •       Gladstone All Boats Regatta
  •       Mackay Festival of the Sails
  •            Sail Airlie.
  •           Clermont Out Back Regatta.
  •         Bundaberg Regatta.
  •            Sailors wishing to receive assistance for regattas not listed above may request consideration from the sailing committee prior to registration of said regatta.  

Travel Assistance will be funded per kilometre to the event and return. The monetary rate per kilometre depends on funds available as well as the number of applicants – and is calculated at an agreed-on, pro rata basis reviewed annually by the Sailing Committee.

 

A percentage of Regatta entry fees may be paid depending on funds available as well as the number of applicants.

 

Funding offers will be conditional upon meeting the eligibility requirements outlined in the Travel Assistance Policy that can be found HERE.

 

For Multi Crew boats each crew member allocated a position onboard is eligible provided all the eligibility requirements are personally met for that crew member. Maximum number of claimants per boat is not to exceed the number of onboard positions required to compete. On production of proof of payment and fulfilment of the commitments of this policy each eligible crew member can claim an equal proportion of the entry fees (i.e. 3-person crew = 1/3 of the total amount claimable) and travel expenses using the road transport distance as a yardstick of value regardless of mode of transport.

 

The ineligibility of one crew member does not preclude the eligibility of the other individual members to claim.

 

 

PART 2.

 

RECOGNISED SAILING TRAINING PROGRAMS ASSISTANCE.

 

Rationale.

This policy section supports and encourages KBSC sailors to attend eligible Sailing Training Programs.

 

Scope.

A sailor may submit multiple applications per year. Funding offers will be conditional upon meeting the eligibility requirements listed below.

Assistance will be determined after consideration of the application but will be limited to a percentage of the Fees payable and does not extend to transport costs.

 

Eligible training programs:-

• •           South Passage Sailing Training Programs.
  •           Young Endeavour Sailing Training Programs.
  •           Australian Sailing Training Programs.
  •           Youth Sail Queensland held at KBSC.
  •         Gill Youth Week.
  •          Sabot Week.
  •         SQSA training camps.

 

ELIGIBILITY FOR TRAVEL ASSISTANCE, ENTRY FEE OR TRAINING PROGRAM 

 

Eligibility requirements	Travel Assistance	Entry Fees	Training Program
A. The sailor must be a KBSC member and have sailed one entire season with the Club	✓	✓	✓
B. The sailor must have competed in at least 50% of the Club races conducted by the KBSC in the 12-month period prior to the Application for Reimbursement	✓	✓	✓
C. The sailor must be representing and promoting KBSC at the event	✓	✓
D. Request for assistance for any Regatta/Title/Championship must be submitted to the Sailing Committee prior to application close date, as advised by the sailing committee	✓
E. The sailor must provide the Notice of Race or a copy of the Training Program for the event and receipt for fees paid as part of the application	✓	✓	✓
F. The sailor must actively promote their participation in the event in the local media, liaising with Club Management	✓	✓
G. The sailor must supply regular updates to the Club whilst the Regatta is underway via email or to the KBSC Members Facebook page The sailor must submit an article and photographs for the Club newsletter or to the KBSC Members Facebook page after the event	✓	✓
H.The sailor (or the sailor's family if the sailor is a Junior Member) must be an active volunteer (Member board of directors, and/or member sailing committee, and/or Friday night raffles and Rescue Boat / Beach party /Timekeeping /Canteen duties /additional activities as organised by sailing committee e.g; building/boat maintenance, club coaching, master class, volunteer at away regattas).   (Note that the Sailing Committee, in an entirely subjective assessment supported by evidence, will determine the rate of commitment – for example: if one sailing class takes a particular interest in fundraising. Otherwise in general, a modicum of commitment is sufficient)	✓	✓	✓