Ignite Gymnastics Club

Terms and Conditions one-off Annual Registration fee and Class/Term Fees

Gymnasts will not be permitted in the Gym to train if any fees have not been paid unless an agreed payment plan is in place and payments made and up to date as per agreed plan.

All gymnasts must be fully financial members of Ignite Gymnastics Club by paying an annual Registration fee/Membership Fee (where applicable) and all class/ term fees are fully paid and up to date. Registration fee is one off annual registration fee which includes the gymnast’s membership and insurance with Gymnastics NSW and Gymnastics Australia.

Membership and insurance cover the period from January 1^st to December 31^st each year. This Registration and Membership fee must be paid in full before you can book into term classes. This fee is payable once a year at the time of registering the Gymnast with Ignite Gymnastics Club. This amount pays Gym NSW membership and Club membership/insurance fees for the period 1^st January 2024 to 31^st December 2024 These fees cannot be paid on a pro-rata basis or refunded if your child decides to not continue to train at Ignite Gymnastics.

These Registration fees cannot be paid on a pro-rata basis and cannot be refunded if your child decides to stop training at Ignite Gymnastics Club.

Current members are those who have paid annual one-off registration fee and all term and class fees.

Membership does not roll over from the previous year it is only relevant for the current calendar year.

Club Registration fees are not refundable or transferable to another member if your child discontinues their class.

Current members are those who have paid all annual registration fees, term, and term class fees. If you have an agreed payment plan in place you are also an eligible current member whilst regular payments are made as per the agreed payment plan. If however payment plans are not adhered to then class fees are not considered up to date and payment plan will be removed.

Fee Payment Policy

• Registration must be paid at the time of registering/renewing your child via the website. Please note that we are a not-for-profit club and it is appreciated if all class fees are paid by the Term and at the time of registering/renewing or enrolling in term classes.

• All children must be registered with the Club before they can train by renewing their annual membership or new members registering with Ignite Gymnastics Club.

• Gymnast will not be allowed to train if their fees are not paid and all up to date unless an agreed payment plan is in place and payments made as per agreed plan.

• Payment Options available:
• Pin Payments are now available which enables you to pay by credit or debit card during the renewal or registration or class enrolment process.

Please note that Pin Payments oncharge for all registrations and class enrolments is in addition to the class or registration/renewal cost stated and payable at the time of online renewal/registration and class enrolment. The additional fee for using Pin Payments is 2% plus $1.60 per transaction

• PayPal is available as a payment option during the online payment process how this attracts a higher processing fee that is oncharged to users and is in addition to the registration and class costs. - Fees for online payments via PayPal are 2.6% + 1.63 AUD per transaction*.
• Square Eftpos facility is available at the gym to pay for invoices, purchases via Debit or Credit card.
• Direct Debit options – please refer to the Invoice for account details to direct debit or setup regular payments in to this account.

Non-attendance at training sessions does not qualify a gymnast for a makeup class, refund, transfer, credit or exchange against fees. Pre-payment of lesson fees are a requirement to ensure a class position is available and coaches are rostered accordingly.

Makeup classes are available upon request beforehand to ensure class numbers are within the allowable limit. All requests for make-up classes are to go through the Gym Manager to ensure that the makeup class is not already full as some classes cannot accommodate more students.

Injury or Illness

In case of injury or illness that extends a period of 2 weeks or more and is supported by a Doctor’s certificate (with a dated expected for the period of absence) then a pro rata adjustment to fees may apply via a credit. However, the Doctors Certificate must be provided at the time of the absence. All children with an injury must provide a Doctor’s Certificate with a medical clearance to return to training.

COVID

All COVID related cases are to be advised via email at the time of a child or family member contracting COVID. 1 makeup class will be offered in last 2 weeks of term or during the school holidays at the end of that term. More information will be provided at the end of each term. If the club is not advised at the time the child is not entitled to a makeup lesson and will be marked as absent no reason given.

Term Class fees

Please note that we are a not-for-profit club and it is appreciated if all fees are paid by the Term and paid by the due date stated on the invoice each Term.

Gymnast will not be allowed to return the next term unless all fees are paid in full and accounts are up to date unless an agreed payment plan is in place. Payment plans must be up to date and payments made regularly as per payment plan agreement.

We offer a sibling discount for each child that registers after the child in the highest level registers. The first child (in the highest level or eldest child) will pay the full term fee and subsequent siblings will receive a discount of 10% (applies to term fees only).

Payment ‘by the week’ or ‘by attendance’ will only be considered if the Gymnast: resides farther than 1 hour from the gym; or a joint custody agreement prevents attendance at times. Such agreements need to be discussed with the Club Manager in advance.

Withdrawals

On withdrawal from class written notification via email is required. Should withdrawal be part way during term, a minimum 2-week notification period is required. Please email the Club to advise child is withdrawing and the Club will send a Request for Refund Form to be completed and returned before refund is processed. A $50 administration fee for all withdrawals through the term will be applied before any refunds are issued. Note that we are not allowed to refund Active or Creative Kdis vouchers that have been used to pay Gymnasts term class fees or annual registration fee.

Where written advice via email to ignite.gym@outlook.com of change or withdrawal has not been provided prior to the final class of the term, it will be assumed that the Gymnast’s days and hours of training remain as per the current term and you will be required to pay term class fees invoice and payment will be required and late fees will be issued if not paid by due stated.